How to Write a Requisition/Purchase Order that requires a Deposit/Pre-Payment

When writing a PO that requires a deposit, follow the procedure below:

STEP 1- Put through a FREE FORM requisition (see attachment for requisition instructions)

STEP 2- CREATE the requisition with multiple lines.  The first line should be the deposit and the remaining lines should be the balance of work/services to be paid.  (This allows the supplier to invoice against each line separately.)

STEP 3- Do not include tax or shipping on the individual lines.

STEP 4- Attach a copy of the quote to the requisition.

STEP 5- DON'T FORGET TO RECEIVE THE DEPOSIT LINE ON THE PO.  Once the PO is issued, the deposit line needs to be received and the supplier needs to submit an invoice for the deposit line.

              NOTE: Contact AP if the payment needs to be issued before the expected PAY DATE.  Contact AP at nfii-ap@nfiindustries.com

See below for example:

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